As at 01 May 2015
Data protection statement
The data protection security for members of the platform is of the utmost importance to BHeads. Discretion and confidentiality are key factors in procuring specialist staff and executives.
We would therefore like to take this opportunity to inform you of the data protection procedures in our company. We of course comply with the statutory provisions of the Federal Data Protection Act (BDSG) and the Telemedia Act (TMG) along with other data protection provisions.
You can trust us with your personal data! It shall be encrypted using digital security systems and transferred to us. Our website is protected by technical measures against damage, destruction and unauthorised access.
I. Responsible party
The responsible party within the meaning of § 3 (7) BDSG is BHeads GmbH, Mönchhofstraße 3, 69120 Heidelberg.
II. Object of the data protection
The object of the data protection is personal data. This is according to § 3 (1) BDSG all individual details of the personal or material circumstances of an identified or identifiable natural person. This includes information such as your name, postal address, email address or telephone number, but also, where applicable, usage data such as your IP address.
III. Scope of data collection and storage
We require your personal data in order to perform our services. BetterHeads shall not pass on any personal information from clients and consultants to third parties.
If you commission us to perform a service, we shall collect and store your personal information only to the extent that this is necessary for the performance of the service or the execution of the agreement. To this end it may be necessary to pass on your information to companies which we use to perform the service or execute the agreement. As our service involves a B2B platform, it is especially necessary to exchange information between the parties (clients and consultants).
As such, the consultants shall give permission for the personal information regarding the profile that they have created, including the company information, to be released to the client. The clients shall give permission for their profile data to be released to the respective consultants if there is interest in making contact with them. In general, the members of the platform shall give permission for data to be exchanged between the members if this is necessary in order to perform the actions on the platform which are described in the General Terms and Conditions.
The platform member shall grant his consent to receive emails and newsletters from BetterHeads. These are an important component of the service and serve to inform the member of current issues, news and information relevant to the members. The newsletter can be stopped at any time using the link at the end of the newsletter email. If you have subscribed to our newsletter with your email address, in addition to the agreement execution purposes we shall also use your email address for our own promotional purposes until you unsubscribe from the newsletter. BetterHeads may, according to § 15 (3) TMG, use the member data for the purposes of consultation, promotion, market research and service optimisation in an anonymised form, i.e. using pseudonyms, which shall not be merged with data belonging to the bearer of the pseudonym.
If we offer additional services and offers, for which the data collection requires your express approval, we shall request your express approval on the corresponding page of our website.
At the end of your membership with BetterHeads your data shall be locked and deleted following the expiration of the fiscal and commercial law provisions unless you have expressly agreed to a use of the data going beyond this.
IV. Data collection through the use of Google Analytics
Our website uses Google Analytics, a web analysis service provided by Google Inc. Google Analytics uses so-called “cookies”. These are text files stored on your computer, which facilitate an analysis of your use of the website. This includes, for example, information on your operating system, browser, your IP address, the previously accessed website (referrer URL) and the date and time of your visit to our website. The information generated by this text file about the usage of our website is transmitted to a Google server in the USA and stored there. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. If this is statutorily prescribed or if third parties process this data on behalf of Google, Google shall also forward this information to this third party. This use shall take place in an anonymised or pseudonymised form. More information can be obtained directly with Google
Google uses the DoubleClick DART cookie. Users can deactivate the use of the DART cookie by retrieving the data protection provisions of Google’s advertising network and content advertising network. This shall not involve any direct personal data belonging to the user being stored, only the IP address. This information serves to automatically recognise you upon your next visit to our website and facilitate navigation for you. Cookies allow us to adjust a website to your interests, for example, or to store your password so that you do not have to re-enter it every time.
You can of course also view our website without cookies. If you do not wish us to recognise your computer, you can prevent cookies from being saved on your hard drive by choosing “do not accept cookies” in your browser preferences. You should consult the instructions of your browser’s developer to find out how this works in individual cases. If you do not accept cookies, this may lead to our offer having functional limitations.
You can prevent the installation of cookies through the corresponding setting in your internet use program (browser). You must deactivate the storage of cookies in your internet browser to accomplish this. Further information on this can be found in the use instructions for your internet browser.
V. Collection and storage of usage data
VI. Purposeful data use
We observe the basic principle of purposeful data use and only collect, process and use your personal data for the purposes for which you have disclosed it to us. A transmission of your personal data to third parties shall not take place without your express permission unless this is necessary to perform a service or to execute an agreement. The transmission to state institutions and authorities who are authorised to receive such information shall only take place as part of the statutory disclosure obligations or if we are obligated to disclose by a judicial decision.
We also take data protection within the company very seriously. Our employees and the service providers commissioned by us are obligated to confidentiality by us and must comply with the data protection provisions.
Cookies are data sets which are sent from the web server to the user’s web browser and stored there to be retrieved later. You can determine yourself whether cookies should be stored by adjusting your browser settings. You can deactivate the acceptance of cookies there at any time.
Cookies do not hold any personal data. A merger with any personal data provided by you shall not take place.
VIII. Right to information and revocation right
You can at any time receive cost-free information about the data stored on you by us without giving any reasons. You can at any time have the data collected by us blocked, corrected or deleted. You can also at any time revoke the permission given to us to collect and use data without giving any reasons. The revocation right shall also apply accordingly for the pseudonymised use of members’ data for the purpose of consultation, promotion, market research and service optimisation. If you have questions on this please contact the address given in the legal notice. We are happy to answer any further questions on our guidance on data protection and processing your personal data.
Please be aware that data protection provisions and data protection operations can change constantly, e.g. at Google. It is therefore advisable and necessary to keep up to date with changes to the statutory provisions and company practice, e.g. at Google.